Newark Division of Accounts Payable – Newark, NJ

Newark Division of Accounts Payable

The Division of Accounts Payable is a key financial unit within the City of Newark’s Department of Finance, located at 828 Broad Street. This office manages the disbursement of city funds, ensuring that all vendors, contractors, and service providers are paid accurately and in a timely manner. The division operates in strict compliance with municipal budget allocations and purchasing regulations, serving as the final checkpoint for the approval of invoices before payment is released.

Vendor and Payment Services

• Invoice Processing: Review and verification of invoices submitted by city departments to ensure goods and services have been received and billed correctly.
• Vendor Payments: Issuance of checks and electronic funds transfers (EFT) to suppliers, contractors, and other entities doing business with the city.
• Payment Status: Assistance for vendors inquiring about the status of outstanding invoices or the release schedule of payments.

Financial Compliance

• Purchase Order Verification: Matching of invoices with authorized purchase orders and contracts to prevent unauthorized spending.
• 1099 Reporting: Preparation and distribution of IRS Form 1099 to eligible vendors at the end of the tax year.
• Expense Reimbursements: Processing of travel and expense reimbursements for city employees in accordance with municipal policy.

Vendors wishing to inquire about payments are encouraged to have their purchase order number and invoice details ready when contacting the office. The division plays a vital role in maintaining the city’s credit rating and business relationships.