State Employee Personnel Records – Augusta, ME

Maine Bureau of Human Resources

The Bureau of Human Resources (BHR) is the central agency responsible for the management and maintenance of personnel records for Maine state government employees. Located on the 4th floor of the Burton M. Cross Building at 111 Sewall Street, adjacent to the State House, this bureau operates under the Department of Administrative and Financial Services (DAFS). BHR serves as the official record keeper for the Executive Branch, ensuring that all employment files, including applications, performance evaluations, and compensation history, are securely stored and managed in compliance with state laws and collective bargaining agreements.

Employment Verification and Records Requests

Current and former state employees, as well as lending institutions and background check agencies, contact this office for employment verification and records retrieval. The bureau manages the PRISM system, the state’s central HR database. While individual state agencies may maintain working files, the official permanent record is housed here. Services include:

• Service History Reviews: Providing documentation of dates of service and job titles for retirement or transfer purposes.
• Salary Verification: Confirming income details for mortgages, loans, or housing applications.
• Personnel File Review: Employees have the right to request an appointment to review their own personnel file under state statute.

Location and Security

The office is situated within the Cross State Office Building, a secure government facility. Visitors wishing to access the office in person must pass through security screening at the main entrance, which includes metal detectors and bag checks. A valid government-issued ID is required for entry. The building connects to the State House via a tunnel and is a hub for various state administrative functions. Public parking is available in the parking garage on Sewall Street or in designated visitor lots nearby.